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RedHat Project Coordinator - Business in Raleigh, North Carolina

Company description

At Red Hat, we connect an innovative community of customers, partners, and contributors to deliver an open source stack of trusted, high-performing solutions. We offer cloud, Linux, middleware, storage, and virtualization technologies, together with award-winning global customer support, consulting, and implementation services. Red Hat is a rapidly growing company supporting more than 90% of Fortune 500 companies.

Job summary

The Red Hat Portfolio Product Marketing team is looking for a Project Coordinator to join us in Raleigh, NC or Boston, MA. In this critical role, you will become an ambassador of the team, handling all incoming inquiries and managing cross-team initiatives. Reporting to the senior manager of portfolio operations while partnering with the VP of Portfolio Product Marketing, you’ll interact with other project leads, executive administrators, and program managers across the company, ensuring alignment and project coordination. On the administration side, this role manages all expenses, travel coordination, virtual and live team meeting logistics, executive and team calendars, and other work as required by the VP and their leadership team. In addition, you’ll assist with budget management, including vendor management, purchase order processing, invoice processing, procurement coordination, and budget reporting. To succeed in this role, you’ll need to have the ability to thrive in a fast-paced environment and handle both tactical and strategic implementation.

Primary job responsibilities

  • Represent the leaders and the company in a professional manner when dealing with associates, customers, and company executives

  • Partner with executives to help achieve successful teamwork and operations

  • Manage executive calendars on a daily and weekly basis to ensure focus on the highest priority and impact areas, collaborating with other project coordinators and admins across the company

  • Plan and organize domestic and international travel with detailed itinerary or necessary visas, including managing visa applications and communication

  • Prepare and review expense reports

  • Assist in managing budgets, purchase orders, and vendors

  • Organize and plan all aspects of events, including staff and all hands meetings, quarterly business reviews, business dinners, and team building activities or special projects

  • Provide on-site event support at large internal and external events, e.g., Red Hat Summit, Interlocks, Products and Technologies (PnT) Leadership Exchange, Sales Kick Off, All Product Marketing Summit, etc.

  • Curate our intranet team pages content, organizational charts, email lists, and other team information and internal documentation

  • Manage executive internal and external speaking engagements, including planning logistics, maintaining speaker bios and headshots, and coordinating with key stakeholders, including PR, AR, events team, HR team, and others

  • Partner with our HR team to support our team’s leadership development program, and support executive’s mentoring schedule

  • Proactively anticipate and address identified needs and solve challenges before they become problems

  • Maintain an in-depth knowledge of company operations, policies, and procedures

  • Effectively manage the details of highly-confidential and critical company projects and information

  • Perform routine administrative and logistical duties like answering calls and correspondence, filing, copying, faxing, etc.

  • Prepare and share notes from leadership and team meetings

Required skills

  • Prior experience in senior-level administration, business, management, or a related field; ideally experience working in high-tech industry

  • Ability to handle strong personalities and a fast-paced work environment

  • Outstanding communication, organizational, and interpersonal skills

  • Solid computer skills across Google documents, Microsoft Office, and calendars, including Jiffle, spreadsheets, as well as other office productivity applications and tools

  • Ability to develop and maintain relationships with other executive assistants, project managers, and teams

  • Understanding of cross-organizational relationships among teams and how to prioritize meetings based on overall strategic priorities and relationships involved

  • Ability to create, edit, and review presentations

  • Proactive communication skills across email, chat, text, and WhatsApp

  • Ability to ensure the executive's calendar is properly managed to maximize the effective use of their time, as well as allocate time to critical areas as needed

  • Ability to prioritize your work, multitask, and meet deadlines in a fast-paced environment

  • Ability to exercise judgement and decision making while maintaining a high attention to detail

  • Reliability, accountability, and the ability to coordinate global calendars while working across numerous time zones, with availability for urgent matters outside of 9 to 5 working hours

  • Curiosity and a desire for continuous learning

  • Energetic and eager to tackle new projects and ideas

  • Ability to stay calm under stress

  • Experience monitoring and tracking impending deadlines

  • Ability to work on your own and display ingenuity in anticipating and handling situations that may arise

  • Bachelor’s degree in business administration or a related field is a plus

Red Hat is proud to be an equal opportunity workplace and an affirmative action employer. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, veteran status, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.

Red Hat does not seek or accept unsolicited resumes or CVs from recruitment agencies. We are not responsible for, and will not pay, any fees, commissions, or any other payment related to unsolicited resumes or CVs except as required in a written contract between Red Hat and the recruitment agency or party requesting payment of a fee.

Job ID 72980

Category Product Marketing, Project Management